Decision details

To consider the Annual Procurement Plan and to agree direct contract awards.

The Cabinet Member with the Resources Portfolio introduced the report of the Managing Director (previously circulated) requesting that consideration be given to the Annual Procurement Plan (also previously circulated) including the assessment of contracts that are considered to be strategic or non-strategic and updating Members on the outcomes of procurement(s) previously designated as Strategic; the decisions taken by the Procurement Board to waive the Contract Procedure Rules; and Savings and Social Value measures achieved in the previous financial year.

The Cabinet Member with the Resources Portfolio reported at the meeting that there were four contracts that were designated strategic in the update to the Annual Plan and not three as detailed in the submitted report.

RESOLVED - That the assessment of strategic and non-strategic contracts as presented in Appendix 1 of the submitted report, be approved and it be agreed that:-

(a)     further reports/updates on the procurement process for those contracts designated as strategic (including decisions made by the Procurement Board) be brought to Cabinet;

(b)     the contract award decisions for the contracts designated as non?strategic be delegated to the appropriate Director as listed in the plan at Appendix 1 of the submitted report; and

(c)     the contract award decisions for the contracts designated as strategic, as listed in the plan at Appendix 1 of the submitted report, be delegated to the Procurement Board to approve and be reported back to Cabinet.

REASONS - (a)  In respect of strategic/non-strategic contracts, the recommendations are supported by the following reasons: -

                       (i)            the Contract Procedure Rules require Cabinet to approve the designation of contracts as strategic and non-strategic;

                      (ii)            contracts designated strategic are of high value and high significance in respect of the impact on residents, Health and Safety and public safety; and

                     (iii)            the contracts designated non-strategic are of a lower value and lower significance in respect of the impact on residents and public safety.

(b)  In respect of Procurement Board waiver decisions, the recommendations are supported by the following reasons: -

                       (i)            in order to comply with the Contract Procedure Rules;

                      (ii)            to provide Cabinet with information about the decisions made by the Procurement Board; and

                     (iii)            To supplement the reports that are taken to Cabinet about proposed spend over £100,000, that are set out in the Annual Procurement Plan and the in-year update to that report.