Decision details

COVID Design and Print Materials - Use of External Provider

Decision Maker: Director of Economic Growth and Neighbourhood Services

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No


Following attempts by Xentrall Shared Services to design a local brand for COVID, instructions were given from the Cabinet Member with Health and Housing Portfolio to MT Print to produce some designs. The MT Print designs were subsequently approved but council officers had been unable to secure the digital components of the designs from MT Print that are required to print the materials via Xentrall Shared Services.

The materials (posters) needed to be printed as a matter of urgency due to the increasing number of COVID cases in Darlington, so approval has been requested to go ahead with using MT Print for this service while the digital assets were secured for future use.

Financial/staffing/health & safety (incl virus transmission risks)/service delivery impacts/other risks and impacts considered:
Financial cost estimated to be between £300 - £400 (excluding design costs). To be funded from PHE/Government COVID grant. Small impact on Xentrall Shared Services income. Risk of potential precedent being set.

Equality Impacts:


For the use of external provider, MT Print to design and print COVID materials.

Reason: Unable to access digital assets to produce in-house by Xentrall Shared Services and urgency to disseminate information.

Alternative options considered:

None considered due to inability to secure digital assets.

Publication date: 25/11/2020

Date of decision: 08/09/2020