Decision Maker: Cabinet
Decision status: Recommendations Approved
Is Key decision?: Yes
Is subject to call in?: Yes
To consider the Annual Procurement Plan for
2022/23and to agree direct contract awards.
The Cabinet Member with the Resources Portfolio introduced the report of the Group Director of Operations (previously circulated) requesting that consideration be given to the Annual Procurement Plan (also previously circulated) including the assessment of contracts that are considered to be strategic or non-strategic; updating Members on the outcomes of procurement(s) previously designated as Strategic; and the decisions taken by the Procurement Board to waive the Contract Procedure Rules.
The submitted report stated that any contract award decision with a value below £100,000 was delegated to officers; the Annual Procurement Plan contained all existing and new contracts that were valued at £100,000 and above which required a tender process; outlined the process for designating them either strategic and non-strategic contracts; and stated that three contracts had been designated strategic in the update to the Annual Plan.
RESOLVED - (a) That the assessment of strategic and non-strategic contracts as presented in Appendix 1 of the submitted report, be approved, and it be noted that:-
(i) further reports/updates on the procurement process for those contracts designated as strategic (including decisions made by the Procurement Board) be brought to Cabinet;
(ii) contract award decisions for the contracts designated as strategic, as listed in the plan at Appendix 1, will be subject to approval by the Procurement Board and will be reported back to Cabinet; and
(iii) contract award decisions for the contracts designated as non-strategic will be made by staff from the appropriate Directorate as listed in the plan at Appendix 1 to the submitted report.
(b) That the contents of the report in respect of the update of strategic procurements, Procurement Board waiver decisions, and Social Value, be noted.
REASONS – (a) In respect of strategic/non-strategic contracts, the recommendations are supported by the following reasons: -
(i) the Contract Procedure Rules require Cabinet to approve the designation of contracts as strategic and non-strategic;
(ii) contracts designated strategic are of high value and high significance in respect of the impact on residents, Health & Safety and public safety; and
(iii) the contracts designated non-strategic are of a lower value and lower significance in respect of the impact on residents and public safety.
(b) In respect of Procurement Board waiver decisions, the recommendations are supported by the following reasons:
(i) in order to comply with the Contract Procedure Rules;
(ii) to provide Cabinet with information about the decisions made by the Procurement Board; and
(iii) to supplement the reports that are taken to Cabinet about proposed spend over £100,000, that are set out in the Annual Procurement Plan and the in year update to that report.
Report author: Gail Banyard
Publication date: 08/04/2022
Date of decision: 05/04/2022
Decided at meeting: 05/04/2022 - Cabinet
Effective from: 20/04/2022