Agenda item

Report of the Group Director of Operations.

Pursuant to Minute C7/Apr/23, the Cabinet Member with the Resources Portfolio introduced the report of the Group Director of Operations (previously circulated) requesting that consideration be given to the update to the AnnualProcurement Plan (also previously circulated); the assessment ofcontracts thatare considered tobe strategic or non-strategic; updating Members onthe outcomesof procurement(s)previously designatedas strategic; and thedecisions takenby theProcurement Boardto waivethe Contract Procedure Rules.

The submitted report stated that any contract award decision with a value below £100,000 was delegated to officers; the annual Procurement Plan detailed all the existing and new contracts that were over £100,000 which required a tender process; that for those contracts which were over £100,000 and considered strategic, the final contract award decision would be approved by the Procurement Board and reported to Cabinet; and that one further contract had been designated as strategic and included in the update to the annual plan. 

RESOLVED – (a)  That the assessment of strategic and non-strategic contracts as presented in Appendix 1 of the submitted report, be approved, and it be agreed that:

(i)     further reports/ updates on the procurement process for those contracts designatedas strategic(including decisionsmade bythe ProcurementBoard) be brought to Cabinet;

(ii)     thecontract award decisionsfor thecontracts designatedas non-strategicbe delegated to the appropriate Directorate as listed in the plan at Appendix 1 to the submitted report; and

(iii)     thecontract awarddecisions forthe contractsdesignated asstrategic, aslisted in the plan at Appendix 1 to the submitted report, be delegated to the Procurement Board to approve and be reported back to Cabinet.

(b)  That theupdate ofstrategic procurements, Procurement Board waiver decisions, and Social Value, as detailed in the submitted report, be noted.

REASONS -  (a)  In respect of strategic / non-strategic contracts:-

(i)      theContract ProcedureRules requireCabinet to approvethe designationof contracts as strategic and non-strategic;

(ii)    contractsdesignated strategicare ofhigh valueand highsignificance inrespect ofthe impact on residents, Health and Safety, and public safety; and

(iii)  thecontracts designatednon-strategic areof alower valueand lowersignificance in respect of the impact on residents and public safety.

(b)  In respectof ProcurementBoard waiverdecisions :-

(i)      inorder tocomply withthe ContractProcedure Rules;

(ii)    toprovide Cabinetwith informationabout thedecisions madeby theProcurement Board; and

(iii)  tosupplement thereports that aretaken toCabinet aboutproposed spendover £100,000,that areset outin theAnnual ProcurementPlan andthe in-yearupdate to that report.