Decisions

Request to waive contract procedure rules and agree direct contract award to Martin Gray Academy in respect of support for a number of children across the Borough of Darlington.

That the contract procedure rules be waived and direct contract award to Martin Gray Academy be agreed in respect of support for a number of children across the Borough of Darlington for a contract term of 18 months at a cost of £243,000.

Reason - The award will enable the service to continue until a TV procurement exercise has been completed.

Request to waive contract procedure rules and agree direct contract award in respect of day placement for a young person at Hartwell School, Witherslack Group.

That the contract procedure rules be waived and direct contract award be agreed in respect of day placement for a young person at Hartwell School, Witherslack Group for a contract term of 25 months at a cost £207,063.

Reason - The usual procurement process cannot be followed as there are no suitable placements available on the Councils contracted provision to meet the needs.

Request to waive contract procedure rules and agree direct contract award to J&C Coaches, Garnetts Coaches, Macs Taxis, RTS, United Taxis, S&R Cars,1AB Taxis, Delta Coaches, Compass Royston, Enterprise Travel, Paul Trenholme and Hodgson Coaches in respect of continuation of routes on the Home to School Transport DPS.

That the contract procedure rules be waived and direct contract award to J&C Coaches, Garnetts Coaches, Macs Taxis, RTS, United Taxis, S&R Cars,1AB Taxis, Delta Coaches, Compass Royston, Enterprise Travel, Paul Trenholme and Hodgson Coaches be agreed in respect of continuation of routes on the Home to School Transport DPS for a contract term of 15 months at a cost of £1,969,532.

Reason - The routes will be retendered in 2021 and prices remained fixed from the initial quotation process.

Reopen grass pitches at Eastbourne on 22 June 2020 and artificial grass pitch on 29 June 2020.

Financial/staffing/health & safety (incl virus transmission risks)/service delivery impacts/other risks and impacts considered:
Safe system of work in place following Government guidelines.

Equality impacts:
None.

To reopen grass pitches on 22 June 2020 and to reopen the artificial grass pitch on 29 June 2020.

Reason: To allow outdoor sport to take place in line with Government guidance.

To reopen the pavement café from 4 July 2020 and Bistro from 6 July 2020.

Financial/staffing/health & safety (incl virus transmission risks)/service delivery impacts/other risks and impacts considered:
Safe system of work in place, agreed with Health & Safety and Public Health.

Equality Impacts:
None.

To reopen pavement café 4 July 2020 and reopen Bistro 6 July 2020.

Reason: To restart catering service in line with Government guidance.

To replace roofs and repoint all elevations in accordance with safe working practices. Work was put on hold during full lockdown.

Financial/staffing/health & safety (incl., virus transmission risks)/service delivery impacts/other risks and impacts considered:

Updated risk assessment and method statements will allow this work to be carried out safely for both operatives and tenants.

To replace the roof and repoint all elevation to council properties in the areas of Sadberge and Haughton commencing from September 2020.

Reason: Work programme was agreed by Council in March 2020 and roof replacement is essential to protect the fabric of the building.

To undertake a programme of garage repairs in accordance with safe working practices. Works were put on hold during full lock down.

Financial/staffing/health & safety (incl., virus transmission risks)/service delivery impacts/other risks and impacts considered:

Updated risk assessment and method statements will allow this work to be carried out safely for both operatives and tenants.

To repair garages in the area of Lascelles commencing from September 2020.

Reason: Work programme was agreed by Council in March 2020 and garage repairs are essential in order to maintain them in good condition.

Undertake pre paint repairs and external decoration works in accordance with safe working practices. Work put on hold during full lockdown.

Financial/staffing/health & safety (incl virus transmission risks)/service delivery impacts/other risks and impacts considered:

Updated risk assessment and method statements will allow this work to be carried out safely for both operatives and tenants.

Undertake pre paint repairs and external decoration works to council properties in the areas of Bank Top, North Road, Red Hall and Rise Carr commencing from July 2020.

Reason: Work programme was agreed by Council in March 2020. External decoration is a high priority for our tenants and helps protect the fabric of our buildings.

Replace front and rear communal doors and door entry system in accordance with safe working practices. Work put on hold during full lockdown period.

Financial/staffing/health & safety (incl virus transmission risks)/service delivery impacts/other risks and impacts considered:

Updated risk assessment and method statements will allow this work to be carried out safely for both operatives and tenants.

To replace front and rear communal doors and door entry system in the Bank Top area commencing from September 2020.

Reason: Work programme was agreed by Council in March 2020 and communal door replacements help protect the health and safety of our tenants.

Replace front and rear external doors in accordance with safe working practices. Work was put on hold during full lockdown.

Financial/staffing/health & safety (incl virus transmission risks)/service delivery impacts/other risks and impacts considered:
Updated risk assessment and method statements will allow this work to be carried out safely for both operatives and tenants.

To replace front and rear doors to council properties in the area of Lascelles Park commencing from September 2020.

Reason: Work programme was agreed by Council in March 2020. External door replacements are a high priority for our tenants and improve the energy efficiency pf properties.

To carry out structural repairs to Council properties in accordance with safe working practices. Work was put on hold on a temporary basis during the full lockdown period.

Financial/staffing/health & safety (incl virus transmission risks)/service delivery impacts/other risks and impacts considered:
Updated risk assessment and method statements will allow this work to be carried out safely for both operatives and tenants.

To carry out structural repairs and improvements to council properties in the areas of Hundens Lane, Havelock Street and Park Place commencing from August 2020.

Reason: Work programme was agreed by Council in March 2020 and structural improvements are important to protect our tenant’s safety and the fabric of our buildings.

From week commencing 20 April 2020 the number of available cremation slots was increased from 58 to 75 per week to cope with the potential increased demand from COVID-19. Following a reduction in cases and deaths, demand has reduced to between 40%-50% therefore from week commencing 6 July 2020, the number of available cremations per week will return to normal capacity of 58.

Financial/staffing/health & safety (incl virus transmission risks)/service delivery impacts/other risks and impacts considered:
None

To reduce number of cremations per week back to 58 from week commencing 6 July 2020.

Reason: Return service to normal capacity.

Approval of licence applications/permissions/consents made under the Licensing Act 2003 for the month of May 2020.

Individual decisions made in accordance with the provisions of the relevant legislation are detailed on the attached document.

Approval of licence applications/permissions/consents made under the Licensing Act 2003 for the month of April 2020.

Individual decisions made in accordance with the provisions of the relevant legislation are detailed on the attached document.

Approval of licence applications/permissions/consents made under the Licensing Act 2003 for the month of March 2020.

Individual decisions made in accordance with the provisions of the relevant legislation are detailed on the attached document.

To support the back lane and fly tipping project, additional resources are required (1 crew: 2 staff and 1 vehicle) to provide a responsive service to build confidence in the local communities in the targeted areas.
The additional resource will be available for 3 months, July to September 2020 and will be funded from the Street Scene Futures Fund budget.

To prvide additional crew for back lanes and fly tipping in order to provide reassurance to local communities.